Challenges

With the General Data Privacy Regulation (GDPR), there is an urgent need for companies to change the way personal data is processed and managed. And, this impacts the entire organization.

New roles may emerge, such as the Data Privacy Officer (DPO), to guarantee efficient coordination and roll out of implementation actions and data governance.

Existing business processes will have to be updated without impacting ongoing operations. IT projects will have to integrate data privacy-by-design. New business processes will need to be developed to support new data subjects’ rights and other requirements, like data breach notification within 72 hours of discovery. And, compliance will need to be monitored and demonstrated to the Supervisory Authority.

Solutions

MEGA’s HOPEX GDPR solution gives your Data Privacy Officer (DPO) and data privacy/compliance stakeholders step-by-step guidance and collaborative tools to gain insight and determine measures to manage compliance related activities. The centralized repository is the “single source of truth” holding the most up-to-date business process models and documentation, and delivering the reports needed to demonstrate compliance.

The solution is backed by MEGA’s HOPEX platform and connects people, process and technology through detailed business process models. HOPEX GDPR also integrates up-to-date regulatory content and legal templates to inform and accelerate remediation plans.

Our HOPEX GDPR solution helps your organization manage GDPR compliance in a simple and structured way that does not impede business operations. Our powerful modeling capabilities enable you to integrate data privacy and customer experience, and create true competitive advantage.

 

General Data Protection Regulation (GDPR) Planning

  • Step 1: Perform an initial assessment: Perform a preliminary GDPR impact assessment, involving all data privacy/compliance stakeholders, to understand how the regulation effects the organization. Define which processing activities require a Data Privacy Impact Assessment (DPIA) by defining the data category, purpose and sensitivity for each activity.
  • Step 2: Identify compliance priorities: Cross-reference data categories and business processes to identify which processes utilize personal data. Prioritize compliance actions based on analysis.
  • Step 3: Complete a Data Privacy Impact Assessment (DPIA): Automatically generate a DPIA that includes business process documentation, assessment of the regulatory risks, description of mitigation measures.

 

General Data Protection Regulation (GDPR) Implementation

  • Step 4: Execute the remediation plan: Secure processes and applications that control or process personal data without impacting business agility. Document and communicate with compliance stakeholders.
  • Step 5: Track incidents: Enable any person within the business to report compliance incidents. The DPO and other compliance leaders can centrally review reported incidents, assign severity and notate remediation activities to manage ongoing compliance.
  • Step 6: Demonstrate compliance: Easily produce key reports that prove that all data privacy requirements are met. These include record of processing activities, record of data breaches and DPIA.