Leading software solutions for operational governance

Business Architecture

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Overview

MEGA’s business architecture solution lets you describe, understand, and optimize your organizational structure, business processes, and assets, enabling you to:

  • Align business operations with your overall strategy
  • Track strategy implementation through capabilities
  • Effectively govern organizational transformation

Business architects are responsible for making sure that all stakeholders have a shared understanding of their organization’s strategy, and that resources are allocated judiciously to minimize risk – while creating an agile, high-performance enterprise that can compete in today’s fast-paced business environment. 

Business architecture gives managers a clear vision of the current configuration of their organization and helps them map out the streamlined organization they would like to attain. This vision, which can be shared with all stakeholders, ensures that resources are properly allocated and that the organization and its business processes are aligned with strategic goals.

MEGA’s business architecture solution can help your business architects formalize your organization’s strategy, align your strategic goals, evaluate your assets (like business processes, organizational structure, and applications), and measure the results of your projects. The solution delivers insight into the potential effects of factors like risks, regulations, standards, and competition on your organization’s strategy that you can use to drive organizational transformation.

A collaborative workspace, workflows, and a shared repository help stakeholders share information, coordinate initiatives, and ensure full traceability of their activities.

Our business architecture solution was developed to support business architects throughout the entire organizational optimization process, and can be configured to fit the particular structure of your organization.

Identification phase: Describing assets in relation to your strategy

Our solution creates a shared repository of business assets, giving you a consolidated view of all key elements of your organization. This view can be shared with all stakeholders and used to identify areas of improvement to help you reach your business goals. You can also describe your strategy and tactics for achieving these goals in the repository, so they can be tracked with indicators and documented through organizational charts and business process diagrams. Our solution employs the Business Motivation Model (BMM) to depict your strategy. And our solution’s graphical tools can be used to generate a variety of views that enhance the descriptions of your organizational charts, business processes, and business vocabulary.

Communication phase: Disseminating information throughout your organization

By giving all stakeholders a shared, consolidated, and easy-to-understand view of your organization’s strategy, structure, business processes, and assets, our solution facilitates collaboration among departments and helps you achieve your business goals. All data are centralized in a single repository, ensuring the information you get is both consistent and reliable. Stakeholders can access the information and request changes or corrections through a web-based interface suited to their particular needs and user profile. A workflow regularly sends out requests for improvements to make sure that the information is continuously up-do-date and to give you the most accurate possible view of your organization. All of these features are designed to make sure your strategy is executed in line with your business goals.

Analysis phase: Understanding your strategic strengths and weaknesses

Our solution allows you to identify and analyze the potential effects of business changes on your assets, and consequently pinpoint your strengths and weaknesses (giving you an “as-is” view of your organization). Business users enter details about the life cycles of different elements, specifying for example obsolete business processes or capabilities, faulty business processes or controls, reorganizations underway, and future projects. Risk managers describe the organization’s risk profile with respect to your strategy and goals, thereby supporting the asset analysis. Our solution generates reports that let you track progress on projects underway. These features give you a clear, accurate view of the state of your assets.

Transformation phase: Optimizing assets to achieve your goals

With our solution, you can outline the business architecture you would like to achieve (giving you a “to be” view of your organization), in order to effectively govern organizational transformation; i.e., changes in strategy or measures to achieve set targets. Our solution has features that let you assess elements of your target business processes, organizational structure, and planned projects to make sure they are in line with your business goals. It also allows you to manage a portfolio of initiatives to help you choose between different projects based on their costs and strategic risks.

Our secure, web-based business architecture solution is powered by HOPEX, our signature platform integrating all MEGA operational governance software. This means you get greater synergies and collaborative efforts among departments, as well as a clear, shared view of key information about your organization. Our HOPEX platform helps ensure that all stakeholders are working toward the same goals and supporting your organization’s operational governance strategy.

Features

MEGA’s web-based, process-oriented business architecture solution is powered by HOPEX, our operational governance platform that integrates all of our solutions. Secure data access, workflows, reports, and dashboards can be configured for each user profile. The solution is designed to support business architects, enterprise architects, risk managers, and project managers at every stage of the organizational optimization process.

A collaborative workspace and shared repository ensure that all data related to your strategy, goals, organizational charts, business processes, and organizational structure are shared, traceable, and secure. This also helps institute a consistent business vocabulary for all stakeholders.

The solution’s standard configuration is based on international standards like TOGAF, the recommendations and best practices set forth by industry organizations, and MEGA’s extensive experience in business architecture. Our turnkey solution can also be configured to fit your organization’s particular structure and methods.

Our business architecture solution covers the entire organizational optimization process and can be configured to suit different user profiles. The standard configuration offers the following features.

1. Identification phase: Describing assets in relation to your strategy

Formalizing your business strategy

  • The solution is used to model your strategy, tactics, goals, targets, internal standards, and procedures
  • Details are added at different levels: organization, department, and project 
  • The Business Motivation Model (BMM) is used to generate graphical depictions of your strategy
  • A schedule with key milestones is developed in collaboration with management

Describing different views

  • Views of your businesses’ strategy, capabilities, knowledge, operations, and organizational structure are generated
  • Your organizational structure is depicted “as-is” through organizational charts, matrices, and networks 
  • Business process and organizational models are developed 
  • Models of functional and organizational data are developed
  • Graphs of stakeholder responsibilities are used to identify the relationships among them 

Entering capability models

  • The various required capability levels are specified
  • Value chain models are developed 
  • Your organizational structure and business processes are aligned with your strategy and capability map

Establishing indicators

  • A list is created of various indicators: key strategic indicators (KSIs), key agility indicators (KAIs), key performance indicators (KPIs), key risk indicators (KRIs), and key control indicators (KCIs)
  • Key threshold and alert levels are associated with each indicator

2. Communication phase: Disseminating information throughout your organization

Sharing the repository

  • Approved elements are sent out through a workflow
  • Proposed changes are accepted or rejected through a workflow

Navigating through the repository

  • Staff navigate through the repository via a web-based interface tailored to their user profile 
  • Requests for changes (RFCs) or improvements to content are sent through a workflow
  • Indicator graphs and analytical and summary reports are displayed

Generating documentation

  • Documents can be generated in Word, Excel, PDF, and HTML format

3. Analysis phase: Understanding your strategic strengths and weaknesses

Evaluating assets “as-is”

  • Process and organizational life cycles are assessed by an expert or through assessment campaigns
  • Reports are generated to assess capabilities with respect to strategic goals
  • Costs are incorporated into the capability view
  • Strategic risk indicators are created, and then updated by business users

Tracking changes

  • Reports are used to track progress on projects and action plans
  • Indicators are tracked, with alerts automatically sent out when an indicator reaches a given threshold

Consolidating information

  • Asset relevance and strategic risk levels are automatically calculated
  • Necessary upgrades and transformations are identified based on measurements from prior years

4. Transformation phase: Optimizing assets to achieve your goals

Aligning with your business strategy

  • Results from the analysis phase are used to prioritize organizational initiatives and transformation projects
  • Targets are established based on strategic milestones

Assessing your “to be” organizational structure

  • Portfolios of business initiatives are created within the solution
  • Elements of the target organizational structure are assessed according to costs and strategic risks 

Implementing your business strategy

  • Roadmaps are generated from a gap analysis
  • Action plans are implemented based on the selected capabilities and tactics
  • A workflow is used to approve implementation of the target strategy, organizational structure, and business processes

Benefits

Business architects are responsible for making sure that all stakeholders have a shared understanding of their organization’s strategy, and that resources are allocated judiciously so as to minimize risk – while creating an agile, high-performance enterprise that can compete in today’s fast-paced business environment.

MEGA’s business architecture solution helps business architects describe, understand, and optimize organizational structures, business processes, and assets, so that your organization can:

Align business operations with your overall strategy

Our solution gives you a clear, consolidated view of your strategy, organizational structure, business processes, and assets through detailed, documented descriptions of all these elements. The information can be displayed in either list or graphical form, and can help you align your assets with the goals and tactics set forth by senior management. The solution can also make sure that your organizational structure, business processes, and IT projects fit in with your overall strategy in a coherent manner. A collaborative workspace and shared repository bring all information together in a single database, making it easier for all stakeholders to play an active role. Stakeholders can access a consolidated view of your organization through a web-based interface tailored to the needs of each user profile. This ensures everyone has the same understanding of your strategy, organizational structure, and business processes. These features work together to help you align business operations with your strategic goals, make sure they stay aligned, and make adjustments when necessary.

Track strategy implementation through capabilities

Because our solution provides clear, reliable information to all stakeholders, everyone is sure to understand your organization’s strategy and goals. This information is communicated across your organization via a web-based interface tailored to each user profile, encouraging all stakeholders to play an active role in strategy implementation – while taking into account business capabilities, constraints, costs, and deadlines. And because our solution lets you track key indicators related to strategy, agility, performance, risks, and controls, you can check whether your strategy is being executed according to plan on a daily basis.

Effectively manage organizational transformation

Our solution gives you the information you need to make knowledgeable decisions about your organization’s strategy and the underlying projects. Because all information is consolidated into a shared repository, the data used to generate reports and dashboards are consistent and reliable – allowing you to select projects based on cost and strategic risk criteria. Our solution also lets you create and manage a portfolio of business initiatives. Features enabling you to assess your target organizational structure, business processes, and potential projects help you make sure that they are all supporting your strategic goals. These features all work together to guarantee that your strategy is implemented effectively – and produces the desired results.

Our secure, web-based business architecture solution is powered by HOPEX, our signature platform integrating all MEGA operational governance software. This means you get greater synergies and collaborative efforts among departments, as well as a clear, shared view of key information about your organization. Our HOPEX platform helps ensure that all stakeholders are working toward the same goals and supporting your organization’s operational governance strategy.

 

Resources

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Customers

Read what our customers have to say about working with MEGA on their business architecture projects: