Challenges

With new regulations such as the General Data Privacy Regulation (GDPR), there is an urgent need for companies to change the way data is processed and managed. And this impacts the entire organization.

New roles may emerge, such as the Data Privacy Officer (DPO), to guarantee efficient coordination and roll out of implementation actions and data governance.

IT projects will have to integrate an assessment of impact on privacy. Compliance monitoring systems should ensure privacy/security breaches are communicated to key stakeholders in less than 72 hours. Compliancy need to be demonstrated and communicated to the regulator body. Also, the whole company should be educated about data privacy management and how it impacts its business processes.

Solutions

Transform data privacy regulations into business opportunities

MEGA’s HOPEX solutions are your Data Privacy Officer’s (DPO) step by step guide from the analysis and planning to the implementation and monitoring of your data privacy compliance.

HOPEX solutions help comply with the General Data Privacy Regulation (GDPR) while integrating its organizational and cultural impact into a strategic opportunity for the company.

The collaborative platform with unique integration into the same repository of business, IT, information, and risks and how they connect, supports the DPOs and data privacy stakeholders through every step of compliance, risk management and user’s satisfaction around data usage.

General Data Protection Regulation (GDPR) Planning

  • Build GDPR framework by naming the Data Privacy Officer (DPO), getting a good understanding on how the organization is impacted by the regulation, identifying all the stakeholders involved and categorizing personal data and the associated possible risk impacts. Create the DPO preliminary study.
  • Validate data inventory by defining in which business processes they are used, by sharing and reviewing the DPO study with business operations, and refining it based on existing processes and systems. At the end, validate the DPO study.
  • Start Privacy Impact Assessment (PIA) by identifying actual mechanisms in place to maintain privacy compliance and the potential gaps with the regulation requirements, defining the risk levels for each category of data and prioritizing the remediation plan based on risk and opportunity assessment. Build the record of processing activities, compliance reports, and Privacy Impact Assessment report required by control bodies

General Data Protection Regulation (GDPR) Implementation

  • Build action plans and the target operating model to guarantee compliance. Design the required compliant business processes and the IT and information architecture to document data flows.
  • Transform the way data privacy is managed by implementing the needed changes, tracking clients’ recourses, and continuously monitor improvements.
  • Communicate internally to educate about the legal requirements, the risks of non-conformity and the processes that need to be revised. Communicate externally to the regulation body with a set of reports and documents demonstrating that the requirements have been followed.
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