Challenges

Following the adoption of the General Data Protection Regulation (GDPR) in Europe, businesses are now facing the impacts on new and stringent data protection legislations worldwide. The California Consumer Privacy Act (CCPA) is on its way and, generally, all around the globe, local legislations are being reviewed to be adapted to the new principles introduced by GDPR and ensure free flow of information.

Activities processing personal data will have to be identified and thoroughly documented, their risk assessed and addressed in order to demonstrate compliance to the requirements of GDPR, CCPA and other application data protection laws.

Beyond the demonstration of compliance, organizations will have to adopt the principle of “privacy by design”, newly introduced by GDPR. Any business process and application managing personal data will have to be closely monitored for any changes affecting data protection compliance. In return, any proposed changes to processing activities will in turn have to be reflected in the corresponding business process and applications handling the data.

Solutions

MEGA’s HOPEX Privacy Management compliance solution gives your Privacy team (Data Protection Officer (DPO), Processing Activity Owners and Data Protection/Data Compliance stakeholders) step-by-step guidance and collaborative tools to gain insight into achieving compliance with GDPR, CCA and worldwide data protection legislation. HOPEX Privacy Management also integrates up-to-date regulatory content and legal templates to inform and accelerate remediation plans as well as dedicated reports to demonstrate compliance.

The solution is backed by MEGA’s HOPEX platform and connects people, process and technology through detailed business process models. One centralized repository offers a “single source of truth” holding the most up-to-date descriptions of your data processing business processes and applications. This ensures continuous collaboration between the transformation and Data Protection teams.

Our HOPEX Privacy Management solution helps your organization manage data protection compliance in a simple and structured way that does not impede business operations. Our powerful modeling capabilities enable you to integrate data privacy and customer experience and create true competitive advantage.

 

Data Protection Compliance Initiative - Planning

  • Step 1: Perform an initial assessment: Perform a preliminary privacy impact assessment, involving all data privacy/compliance stakeholders, to understand how the regulation effects the organization. Define which processing activities require a Data Protection Impact Assessment (DPIA) by defining the data category, purpose and sensitivity for each activity.
  • Step 2: Identify compliance priorities: Cross-reference data categories and business processes to identify which processes utilize personal data. Prioritize compliance actions based on analysis.
  • Step 3: Complete a Data Protection Impact Assessment (DPIA): Automatically generate a DPIA that includes business process documentation, assessment of the regulatory risks, description of mitigation measures.

 

Data Protection Compliance Initiative - Implementation

  • Step 4: Execute the remediation plan: Secure processes and applications that control or process personal data without impacting business agility. Document and communicate with compliance stakeholders.
  • Step 5: Track incidents: Enable any person within the business to report compliance incidents. The DPO and other compliance leaders can centrally review reported incidents, assign severity and notate remediation activities to manage ongoing compliance.
  • Step 6: Demonstrate compliance: Easily produce key reports that prove that all data privacy requirements are met. These include record of processing activities, record of data breaches and DPIA.